Privacy Policy
How we collect, use, store, and protect your personal data
Legal information
HSE Advisor Ltd is committed to protecting your personal data and handling it responsibly, transparently, and in line with UK data protection legislation.
Last updated: 29 June 2026
Introduction
This Privacy Policy explains how we collect, use, store, and protect your information when you:
- Visit our website
- Contact us
- Use our consultancy, compliance, or support services
Who We Are
HSE Advisor Ltd is a UK-based consultancy providing health, safety, environmental, compliance, and business support services.
We act as the Data Controller for the personal data we collect.
Company details:
- Registered address: 5 Beach Mews, Kingsdown Road, Deal, Kent, CT14 8AP
- Company number: 05837951
- VAT number: 907254332
- Email: info@hseadvisor.co.uk
- Telephone: 01304 697100
Information We Collect
We may collect and process the following types of personal data:
Information you provide
- Name, job title, and company details
- Contact information (email, phone number)
- Information submitted via forms, emails, or client communications
Service-related data
- Project and compliance information
- Documentation shared with us as part of our consultancy services
Technical data
- IP address
- Browser type and device information
- Website usage data (pages visited, interaction patterns)
Portal/account data (where applicable)
- Login credentials
- Platform activity
How We Use Your Information
We use your personal data for the following purposes:
| Purpose | Lawful Basis |
|---|---|
| Responding to enquiries | Legitimate interests |
| Delivering consultancy services | Contract |
| Managing client relationships | Contract / Legitimate interests |
| Invoicing and financial records | Legal obligation |
| Improving our website and services | Legitimate interests |
| Sending service updates | Legitimate interests |
| Marketing communications (where applicable) | Consent / soft opt-in |
We will only use your data where we have a valid legal basis to do so.
Marketing Communications
We may send you relevant updates about our services where:
- You have requested information from us; or
- You are an existing client (soft opt-in)
You can opt out at any time by:
- Clicking the unsubscribe link (where provided), or
- Contacting us directly
Sharing Your Information
We do not sell your personal data.
We may share your data with trusted third parties where necessary, including:
- IT and system providers (e.g. Microsoft 365, hosting platforms)
- Professional advisers (e.g. accountants, legal consultants)
- Service providers supporting our operations
All third parties are required to:
- Process data securely
- Only use it for specified purposes
We may also disclose information where required by law or regulatory obligation.
International Transfers
Where personal data is transferred outside the UK, we ensure appropriate safeguards are in place, such as:
- UK adequacy regulations
- International Data Transfer Agreements (IDTA)
- Standard contractual clauses
Data Retention
We only retain personal data for as long as necessary.
Typical retention periods include:
- Enquiries: up to 24 months
- Client/project records: up to 6 years (for legal/accounting purposes)
- Financial records: in line with HMRC requirements
- Marketing data: until you unsubscribe
Your Rights
Under UK GDPR, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion (where applicable)
- Restrict or object to processing
- Request data portability
To exercise your rights, contact:
- info@hseadvisor.co.uk
We will respond within one month.
We may request proof of identity before processing your request.
You also have the right to lodge a complaint with the ICO:
Cookies and Website Tracking
Our website uses cookies to:
- Ensure the site functions correctly
- Understand how users interact with our pages
- Improve user experience
Cookies may include:
- Strictly necessary cookies – essential for operation
- Analytics cookies – help us improve performance
Where required, we will request your consent before placing non-essential cookies.
Data Security
We take appropriate technical and organisational measures to protect your data, including:
- Secure systems and controlled access
- Use of reputable cloud platforms
- Staff confidentiality and training
- Regular review of data protection practices
However, no online system is completely secure, and we encourage safe handling of information when communicating digitally.
Children's Data
Our services are not directed at children, and we do not knowingly collect personal data relating to individuals under 18.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in legal requirements or our services.
The latest version will always be available on our website, with the updated date shown at the top of this page.
Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact:
HSE Advisor Ltd
Email: info@hseadvisor.co.uk
Telephone: 01304 697100
Document Control
- Version
- 1.0
- Approved by
- HSE Advisor Ltd
- Review date
- June 2027
Questions about this page?
If you have any questions about privacy policy, please contact us.